Weikamperweg 120

Hoenderloo (GLD), The Netherlands

Email: info@droneq.nl

 

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GENERAL CONDITIONS

DOWNLOAD GENERAL TERMS & CONDITIONS

 

1 DEFINITIONS

In these general terms and conditions, the following terms with the additional meanings are used, unless otherwise indicated.

Date of change                :01-03-2019

Contractor                       :DroneQ Robotics BV (“DroneQ)

Client                                 :the other party of the Contractor

Assignment                     :the work or software and /or hardware deliveries to be decided in mutual consultation between the Client and DroneQ that must be delivered by the DroneQ and the conditions under which this must be done.

 

2 GENERAL

  1. The general terms and conditions apply to all offers, quotations, work, assignments and agreements between DroneQ and Client(s), to which DroneQ has declared these terms and conditions applicable, insofar as these terms and conditions have not been deviated from in writing.
  2. These terms and conditions also apply to assignments with DroneQ, in which third parties are involved.
  3. If one or more of the provisions in these general terms and conditions lapse, the other provisions of these general terms and conditions will continue to apply. In that case, the parties will consult to agree on replacement provisions, whereby the purpose and purport of the original provision will be assumed as far as possible.

 

3 OFFERED

  1. Offers from DroneQ are based on the information provided by the Client.
  2. The Client guarantees that he has provided all information essential for the design, execution and completion of the assignment to the best of his knowledge.
  3. The quotations made by DroneQ are without obligation and valid for 30 days, unless otherwise indicated in the quotation.
  4. DroneQ is only bound by the quotations if the acceptance thereof is confirmed in writing by the other party within 30 days, unless otherwise indicated. The prices in the aforementioned quotations are exclusive of VAT, other government levies and other costs incurred for the assignment, such as shipping and administration costs, unless otherwise indicated.
  5. If the acceptance (on minor points) deviates from the offer included in the quotation, DroneQ is not bound by it. The assignment will then not be concluded in accordance with this deviating acceptance, unless DroneQ indicates otherwise.
  6. A composite quotation does not oblige DroneQ to carry out a part of the assignment against a corresponding part of the specified price.

 

4 PROVISION OF INFORMATION AND COOPERATION

The Client shall provide DroneQ with all documents, information and contacts, approvals that are necessary for the proper execution of the assignment in a timely manner.

 

5 EXECUTION OF THE ASSIGNMENT

  1. DroneQ carries out the work in the context of the assignment, to the best of its knowledge, expertise and ability.
  2. Insofar as it is necessary for the proper execution of the assignment, DroneQ has the right to have (parts of) the work carried out by third parties. He does this only with the prior consent of the Client and will do his utmost to achieve the agreed obligations and quality.
  3. DroneQ accepts no liability for the work performed by third parties, insofar as they have entered into an agreement with the Client themselves.
  4. DroneQ is not liable for damage caused by the fact that it has assumed incorrect and / or incomplete data provided by the Client, unless the inaccuracy or incompleteness of the data should have been known to him.
  5. If it has been agreed that the assignment will be carried out in phases, DroneQ can suspend the execution of those parts that belong to a subsequent phase until the Client has approved the results of the preceding phase in writing.
  6. If third parties engaged by DroneQ or by DroneQ for the assignment work is carried out at the location of the client or a location designated by the Client, the Client shall provide the facilities reasonably desired by those employees free of charge.

 

6 CHANGE OF ASSIGNMENT

  1. The Client accepts that the time schedule of the assignment can be influenced if the parties decide in the interim to change the approach, working method or scope of the assignment and the resulting work.
  2. If the Client makes interim changes to the execution of the assignment, DroneQ will make the necessary adjustments on behalf of the Client. If this leads to additional work, he will charge this to the Client as an additional assignment. DroneQ may charge the Client for the extra costs for changing the assignment.
  3. By way of derogation from paragraph 1. DroneQ will not charge any additional costs if the change or addition to the assignment is the result of circumstances that can be attributed to DroneQ.

 

7 CONTRACT DURATION, EXECUTION PERIOD

  1. The parties enter into the assignment for an indefinite period of time, unless otherwise agreed in writing in the quotation.
  2. If a period has been agreed within the term of the assignment for the completion of certain activities, this is not a deadline. If the execution period is exceeded, the client must therefore give DroneQ written notice of default.
  3. In the case of software and/or hardware deliveries, the then applicable terms and conditions of the relevant software and/or hardware supplier shall prevail if and insofar as expressly accepted by the Client.

 

8 RATES

  1. If the parties have not agreed otherwise in writing, DroneQ will set its rate according to its hourly rate.
  2. DroneQ’ s rate includes the costs of secretarial work and telephone costs. He will declare any travel and accommodation costs according to agreements in the quotation.
  3. For all quotations DroneQ will only charge the actual time spent and in the event of imminent exceeding of more than 5% of the quoted amount, it will declare after consultation with the Client.
  4. Prices of delivered software/hardware and Maintenance and Support are specified in the quotation.
  5. Prices are exclusive of VAT.
  6. If DroneQ agrees an hourly rate with the Client, DroneQ is nevertheless entitled to increase this rate without the Client being entitled to dissolve the agreement for that reason, if the increase in the price results from a power or obligation under the laws or regulations or finds its cause in an increase in the price of raw materials, wages etcetera or on other grounds that were not reasonably foreseeable when entering into the agreement.
  7. DroneQ may – without prior written notice – increase the rate agreed in the quotation with a maximum of the percentage of inflation in the previous year provided by Statistics Bureau Netherlands as of 1 January of each calendar year.
  8. In the event of a price increase outside of inflation, DroneQ may also increase prices. The Client may cancel the assignment in the event of an annual increase of more than 10%. He is not allowed to do so if the increase results from the law.
  9. DroneQ will inform the Client in writing of its plans for an increase in the rate, including the amount and the effective date thereof.
  10. If the Client does not agree with the increase planned by DroneQ of more than the maximum percentage of inflation provided by CBS in the previous year, he may cancel the order in writing within two weeks of its notification as of the commencement date of the increase stated in DroneQ’ s notification.
  11. In the case of software and/or hardware deliveries, the then applicable terms and conditions of the relevant software and/or hardware supplier shall prevail if and insofar as expressly accepted by the Client.

 

9 PAYMENT TERMS

  1. Payment must be made within two weeks (14 days) of the invoice date, unless otherwise agreed in the quotation. DroneQ reserves the right to change the payment conditions in the interim and to deposit this with the Chamber of Commerce.
  2. In the event of renewals of maintenance and support contracts of delivered software and/or hardware, the payment of the costs due must be made before the expiry of the extension effective date.
  3. For Cloud services and cloud based solutions, the payment of the costs due must be paid before the start date and/or the commencement date of the cloud services and/or cloud-based solutions.
  4. After the due date, the Client is in default by operation of law and DroneQ has the right to charge 2% interest. DroneQ calculates the interest on the amount to be paid from the moment that the Client is absent, until the amount has been paid in full.
  5. DroneQ has the right to have the payments made by the Client first of all go to reduce the costs, then to reduce the interest that has fallen due and finally to reduce the principal sum and the current interest. DRONEQ may, without thereby being in default, refuse an offer for payment if the Client designates a different order for the allocation of the payment. DroneQ can refuse full repayment of the principal sum, if the outstanding and current interest and collection costs are not also paid.
  6. In the event of liquidation, bankruptcy, seizure or suspension of payment of the Client, the claims of DroneQ against the Client are immediately due and payable.
  7. In the event of non-compliance with the obligations by the Client, all costs incurred to be able to claim for the Client are both judicial and extrajudicial.
  8. In the case of software and/or hardware deliveries, the then applicable terms and conditions of the relevant software and/or hardware supplier shall prevail if and insofar as expressly accepted by the Client.

 

10 RETENTION OF TITLE

  1. All goods delivered by DroneQ, such as designs, sketches, drawings, films, software and (electronic) files, remain the property of DroneQ until the Client has fulfilled all its obligations.
  2. The Client is not authorized to pledge or otherwise encum on the goods subject to retention of title.
  3. If third parties seize the goods delivered under retention of title or if they want to establish or assert rights thereon, the Client must inform DroneQ of this as soon as can be expected of him.
  4. The Client is obliged to insure the goods delivered under retention of title and to keep them insured against fire, explosion, water damage and theft and to immediately make the policy of this insurance available for inspection on request.
  5. The goods delivered by DroneQ, which according to paragraph 1. of this article, subject to the retention of title, may only be resold in the context of normal business operations but may never be used as a means of payment.
  6. If DroneQ wishes to exercise its property rights referred to in this article, the Client will give unconditional and irrevocable permission to DroneQ – or third parties to be designated by DroneQ – to enter all locations where DroneQ’s property is located in order to take back these goods.
  7. In the case of software and/or hardware deliveries, the then applicable terms and conditions of the relevant software and/or hardware supplier shall prevail if and insofar as expressly accepted by the Client.

 

11 RESEARCH, COMPLAINTS AND COMPLAINTS

  1. Complaints about the work performed must be reported in writing to DroneQ within two months after the invoice date and at the latest within three months after completion of the work in question. The notice of default must contain as detailed a description as possible of the shortcoming, so that DroneQ can respond adequately to it.
  2. If a complaint is justified, DroneQ will still perform the work as agreed, unless this has demonstrably become meaningless. The Client must make the latter known in writing.
  3. If the performance of the agreed work is no longer possible or useful, DroneQ is liable, within the limits of Article 15.
  4. In the case of software and/or hardware deliveries, the then applicable terms and conditions of the relevant software and/or hardware supplier shall prevail if and insofar as expressly accepted by the Client.

 

12 TERMINATION

  1. If the agreement is terminated prematurely by DroneQ, DroneQ will, in consultation with the Client, ensure the transfer of work still to be performed to third parties. This unless the termination is attributable to the Client. If the transfer of the work for DroneQ entails additional costs, these will be charged to the Client. The Client is obliged to pay these costs within the aforementioned period, unless DroneQ indicates otherwise.
  2. In the case of software and/or hardware deliveries, the then applicable terms and conditions of the relevant software and/or hardware supplier shall prevail if and insofar as expressly accepted by the Client.

 

13 SUSPENSION AND DISSOLUTION

  1. DroneQ is authorized to suspend the fulfillment of the obligations or to dissolve the agreement, if the Client does not, not fully or not timely fulfill the obligations under the agreement, after the conclusion of the agreement DroneQ becomes aware of circumstances giving good reason to fear that the Client will not fulfill the obligations, if the Client has been requested at the conclusion of the agreement to provide security for the satisfaction of its obligations under the agreement and this security is not provided or is insufficient or if due to the delay on the part of the Client, DroneQ can no longer be required to fulfil the agreement under the originally agreed conditions.
  2. Furthermore, DroneQ is authorized to dissolve the agreement if circumstances arise that are of such a nature that compliance with the agreement is impossible or if circumstances otherwise arise that are of such a nature that unaltered maintenance of the agreement cannot reasonably be required of DroneQ. If the agreement is dissolved, DroneQ’s claims against the Client are immediately payable. If DroneQ suspends the fulfilment of the obligations, it retains its claims under the law and the agreement.
  3. If DRONEQ proceeds to suspension or dissolution, the damage and costs incurred as a result will be handled in any way in accordance with normal damage rules of the Civil Code.
  4. If the dissolution is attributable to the Client, DroneQ is entitled to compensation for the damage, including the costs, directly and indirectly caused as a result.
  5. If the Client fails to fulfil its obligations arising from the agreement and this non-compliance justifies dissolution, DroneQ is entitled to dissolve the agreement immediately and with immediate effect without any obligation on its part to pay any compensation or compensation, while the Client is obliged, on account of non-performance, to pay compensation or compensation.
  6. In the case of software and/or hardware deliveries, the then applicable terms and conditions of the relevant software and/or hardware supplier shall prevail if and insofar as expressly accepted by the Client.

 

14 RETURN OF GOODS MADE AVAILABLE

  1. If DroneQ has made goods available to the Client during the execution of the assignment, the Client must, at his written request, return the delivered goods within 14 days in their original state, free of defects and in full. If the Client fails to comply with this obligation, all resulting costs will be for his account.
  2. If the Client, after having received a reminder, still remains in default, DroneQ may recover the resulting damage and costs, including the costs of replacement, from him.

 

15 LIABILITY

  1. For accepted assignments DroneQ has a best efforts obligation. If DroneQ should be liable, this liability is limited to what is regulated in this provision.
  2. DroneQ is not liable for damage, of whatever nature, caused by DroneQ assuming incorrect and / or incomplete data provided by or on behalf of the Client.
  3. DroneQ is only liable for direct damage. Indirect damage is exclusively understood to mean the reasonable costs for determining the cause and extent of the damage, insofar as the determination relates to damage within the meaning of these terms and conditions, any reasonable costs incurred to have DroneQ’ s defective performance comply with the agreement, insofar as these can be attributed to DroneQ and reasonable costs, made to prevent or limit damage, insofar as the Client demonstrates that these costs have led to the limitation of direct damage as referred to in these general terms and conditions. DroneQ is never liable for indirect damage, including consequential damage, loss of profit, missed savings and damage due to business stagnation.
  4. If DroneQ is liable for direct damage, then this liability is limited to a maximum of the invoice amount and in any case the amount of the payment to be provided by DroneQ’ s insurer in the appropriate case.
  5. The limitations of liability referred to in this article do not apply if the damage is due to intent or gross negligence on the part of DroneQ or its managers and subordinates.
  6. In the case of software and/or hardware deliveries, the then applicable terms and conditions of the relevant software and/or hardware supplier shall prevail if and insofar as expressly accepted by the Client. DroneQ is in no way liable for changes that the software and/or hardware suppliers make in relation to their products and/or services including but not limited to terms of use, license conditions, End-of-Live (EOL)/End-of-Sales, End-of-Support, support conditions, et cetera.

 

16   INDEMNITIES

The Client indemnifies DroneQ against claims from third parties who suffer damage in connection with the execution of the agreement and the cause of which is attributable to parties other than DroneQ. If DroneQ should be held liable by third parties for this reason, the Client is obliged to assist DroneQ both outside and in court and to immediately do everything that may be expected of him in that case. If the Client fails to take adequate measures, DroneQ is entitled, without notice of default, to do so itself. All costs and damage on the part of DroneQ and third parties arising as a result, are fully at the expense and risk of the Client.

 

17 FORCE MAJEURE

  1. Parties do not have to comply with the obligation if they are hindered by circumstances that are not due to fault, and – according to the law – also not when a legal act or a generally accepted opinion is for their account.
  2. Force majeure is understood to mean – in addition to what is understood below in the law and jurisprudence – all external causes, foreseen or not foreseen, on which the contractor cannot exert any influence, but as a result of which he is unable to fulfil his obligations. Strikes in the contractor’s company, illness and/or incapacity for work also fall under this.
  3. DroneQ also has the right to invoke force majeure if the circumstance that prevents (further) performance occurs after it should have fulfilled its obligations.
  4. Parties may postpone their obligations during the situation of force majeure. If the situation of force majeure lasts longer than two months, all parties may dissolve, without obligation to pay compensation for damage to the other party.
  5. If DroneQ has already partially fulfilled its obligations at the time of force majeure or will be able to fulfil them, it may declare this part. The client then complies with this invoice as if it were a separate assignment.

 

18 CONFIDENTIALITY

  1. Both parties are obliged to keep confidential information received for the assignment secret. Information is considered confidential if this has been indicated by the other party or if this is apparent from the (type of) information.
  2. If DroneQ must provide confidential information to third parties – designated by law or the competent court – according to a legal provision or a court ruling – and it cannot invoke a legal or by the competent court recognized or permitted right of non-disclosure, then it is not obliged to pay compensation or compensation and the other party is not entitled to dissolve the assignment on the basis of the damage that has arisen as a result.

 

19 INTELLECTUAL PROPERTY AND COPYRIGHTS

  1. DroneQ reserves the rights and powers that belong to it on the basis of the Copyright Act and other intellectual laws and regulations. DroneQ has the right to use the knowledge increased by the execution of an agreement on its side for other purposes, insofar as no strictly confidential information of the Client is brought to the knowledge of third parties.
  2. In the case of software and/or hardware deliveries, the then applicable terms and conditions of the relevant software and/or hardware supplier shall prevail if and insofar as expressly accepted by the Client.

 

20 DISPUTES

  1. In the event of disputes arising from this agreement or from agreements building upon it, the parties will attempt to resolve them in the first instance using mediation.
  2. If it proves impossible to resolve such a dispute with the help of mediation, the dispute will be settled by the competent court in Apeldoorn, The Netherlands.

 

21 APPLICABLE LAW

Dutch law applies to every assignment between DroneQ and the Client. Even if an obligation is fully or partially performed abroad or if the Client lives or is established abroad.

 

22 CHANGES

These terms and conditions have been filed with the Chamber of Commerce in Apeldoorn, The Netherlands. The most recently filed version or the version as it applied at the time the assignment was created, is always the applicable version.

HSEE POLICY

DOWNLOAD HSEE POLICY

 

SAFETY, HEALTH, ENVIRONMENT & ENERGY (HSEE) POLICY

DroneQ Robotics is fully aware of the influence of its activities in the field of HSEE and is constantly evaluating and if necessary improve whether these activities can be carried out in a safer, healthier and more sustainable way. DroneQ Robotics has incorporated the following in its daily operation:

1.1 ORGANOGRAM

GENERAL

  • DroneQ Robotics uses a cloud based Operation Centre solution, compliant ISO 21384 for Unmanned System, for Risk Management, Quality Management, Safety and Incident Management and Operations, including logging of operations, requirements, pre-operation and post operation procedures, incident registration, equipment maintenance and human resource management.
  • HSEE standards and guidelines are integrated in the various work, design and purchasing processes, daily operations and in the way DroneQ Robotics personnel think and act.
  • Ambitious goals and standards for HSEE are defined to improve continuously our performance in these areas. Our business activities are accompanied by the use of raw materials and energy, emissions to water and air, and odour and noise emissions. At least the requirements, as set out in legislation and regulations, are met.
  • DroneQ Robotics management takes into account sustainable development, in which raw materials and consumables, energy and water are dealt with efficiently. HSEE are an important starting point when operational decisions are taken, in purchase of equipment/services, and in the design of constructions/equipment.
  • DroneQ Robotics make maximum efforts to protect the environment and environmental protection at all times. DroneQ Robotics will strive to recycle, re-use or redecorate products and materials. DroneQ Robotics will make maximum efforts to limit the printing of documents and to use environmentally relieving paper where possible, as well as limiting the use of water, energy and the production of waste.
  • All employees and contractors are involved in activities and improvements in the field of HSEE.
  • Care is taken to ensure a safe and healthy working environment for all employees, contractors, suppliers and visitors. It is also guaranteed that they are aware of our ambitions and expectations in the field of HSEE.
  • To achieve the set objectives, management and executives donate the necessary time and resources available.

COMPLIANCE STATEMENT

DroneQ Robotics, its employees and/or (sub) contractors, shall:

  • … at all times ensure the proper active security of its computer equipment and IT infrastructure, including but not limited to up-to-date antivirus, (personal) firewall, intrusion Prevention System, anti-malware, the most recent Patches and can use secure email communication and secure file sharing.
  • … at all times refrain from engaging in activities that could harm the data protection, general interests and reputation of DroneQ Robotics and its partners and/or customers in any manner, and make maximum efforts to avoid loss of data from DroneQ and or its partners and/or customers. In this context, DroneQ Robotics will confirm itself with the codes of conduct, house rules, clothing regulations and other relevant rules of DroneQ Robotics and/or its partners and/or customers and strictly comply with them.
  • … actively support, propagate and act on the protection of internationally proclaimed human rights. This includes but is not limited to basic human rights, social justice and cultural diversity. DroneQ Robotics will not take on activities such as discrimination in any form, child labour or forced employment.
  • … refrain from any unethical behaviour, including extortion and bribery, and to prevent all forms of corruption. Any form of compensation, remuneration, donations or other benefits that may have any influence on decision-making or imaging of DroneQ Robotics and/or its partners and/or customers is strictly prohibited.

 

EMPLOYEES & CONTRACTORS

  • Take responsibility for the safety and health of themselves and others. They wear at all times the required Pesonal Prtection Equipment and address their colleagues in unsafe behaviour .
  • Analyse threats and risks, if possible improve working conditions and minimize the burden on the environment.
  • Rapport and correct immediate hazards, incidents and accidents in the area of HSEE to their direct manager/team lead and to DroneQ Robotics Safety Officer.
  • Take initiatives to improve the performances in terms of HSEE.
  • Always keep in consideration the energy efficiency at their work.
  • Actively participate in the preparation, planning and development of safety, health and environmental objectives of DroneQ Robotics.
  • Follow the guidelines that are given in toolbox meetings and at other information moments.
  • Comply with the regulations and are aware that sanctions can be imposed in the event of non-compliance.

MANAGEMENT

  • Exhibit exemplary behaviour and give effect to the HSEE policy in the daily DroneQ Robotics operations.
  • Take responsibility for the safety and health of their employees and contractors and strive for continuous improvement in terms of HSEE.
  • Make guidelines and report over objectives, results and identified deficiencies in the area of HSEE.
  • They provide information and facilitate dialogue within DroneQ Robotics about HSEE.

 

1.2 PERSONNEL SPECIFIC MEASURES

1.2.1 IM SAFE

The health of the ROV/drone team is very important and has a direct impact of ROV/drone Operations safety. This is emphasized in the requirement for medical examinations and medical certificates. ROV/drone team members who feel sick or are affected in their perception or reflexes by drugs, drugs or pharmaceuticals have previously contributed to accidents in manned aviation and this also poses a major danger to ROV Operations.

A ROV/drone team member will resign his duties when operating a ROV/drone system if he/she doubts whether he/she can perform his duties properly or if he/she has the impression that he/she is suffering from such fatigue that this can endanger the ROV/drone Operation. If a ROV/drone team member does not feel fit enough to fly before or during a ROV/drone Operation, he/she will inform the other ROV/drone team members and the planning department as soon as possible so that another ROV/drone team member can be assigned to the ROV/drone Operations.

Each ROV/drone team member must use the IM SAFE methodology to determine whether he/she is fit enough to perform his tasks.

Illness: Do I (or did I) have a disease or do I have symptoms of a disease that hinder me in carrying out my work?

Medication: Have I taken prescribed medications that affect my alertness or my ability to perform my tasks?

Stress: Am I under such psychological pressure, related to work or private life, that it affects my ability to work?

Alcohol: Did I consume alcohol or drugs within the last 12 hours prior to the ROV/drone Operations?

Fatigue: Do I experience any kind of fatigue that affects my ability to perform this ROV/drone Operations?

Eating: Have I eaten enough and a good condition?

DroneQ Robotics has a zero tolerance policy for the use of soft or hard drugs and after drinking such a quantity of alcohol: that a litre of exhaled air contains 90 μg or more. That more than 0.2 mg of alcohol is detected per millilitre of blood. When assigned to any project DroneQ Robotics has a zero tolerance for consuming alcohol for the duration of the ROV/drone project.

1.2.1 Hours of Operation

ROV/drone Operations require the full concentration of all ROV/drone team members at all times. In order to maintain ROV/drone Operations at peak performance, ROV/drone pilots shall perform no more than a maximum of four continuous hours of dive/fly time. ROV/drone Operations shall then be terminated or ROV/drone pilots will be rotated. After a one hour break, the original ROV/drone Pilot can return for another four hour period of ROV/drone Operations.

ROV/drone Operations can be performed during the day or night, but each ROV/drone Pilot shall be given the opportunity to acquire at least eight hours of continuous sleep per day. Normal work hours for personnel engaged in ROV/drone Operations should not exceed twelve hours during any twenty-four hour period.

 

1.3 DOCUMENT MANAGEMENT

The HSEE policy is reviewed, approved and published by the Accountable Manager (policy owner) on yearly base. Social, safety- , health-, environmental organizational development may be reason for changes to the policy. A proper change management procedure will be followed.

COMPLIANCE STATEMENT

DroneQ, its employees and/or (sub) contractors, hereinafter referred to as “DroneQ”, shall:

  • … At all times ensure the proper active security of its computer equipment and IT infrastructure, including but not limited to up-to-date antivirus, (personal) firewall, intrusion Prevention System, anti-malware, the most recent Patches and can use secure email communication and secure file sharing.
  • … At all times refrain from engaging in activities that could harm the data protection, general interests and reputation of DroneQ and its partners and/or customers in any manner, and make maximum efforts to avoid loss of data from DroneQ and or its partners and/or customers. In this context, DroneQ will confirm itself with the codes of conduct, house rules, clothing regulations and other relevant rules of DroneQ and/or its partners and/or customers and strictly comply with them.
  • … Actively support, propagate and act on the protection of internationally proclaimed human rights. This includes but is not limited to basic human rights, social justice and cultural diversity. DroneQ will not take on activities such as discrimination in any form, child labor or forced employment.
  • … Refrain from any unethical behavior, including extortion and bribery, and to prevent all forms of corruption. Any form of compensation, remuneration, donations or other benefits that may have any influence on decision-making or imaging of DroneQ and/or its partners and/or customers is strictly prohibited.
  • … Make maximum efforts to protect the environment and environmental protection at all times. DroneQ will strive to recycle, re-use or redecorate products and materials. DroneQ will make maximum efforts to limit the printing of documents and to use environmentally relieving paper where possible, as well as limiting the use of water, energy and the production of waste.
PRIVACY STATEMENT

The privacy of our customers and partners is important for DroneQ. We only use your personal information to manage your account, deliver our products and services to you, and inform you of our products and services, to the extent you have granted permission to do so. We attach great importance to the protection, confidentiality and integrity of your personal data and will do everything reasonably possible to protect it. This privacy statement provides an overview of what personal information we collect when you take away from us products and services, why we need this information and how we use it.

 

OUR SERVICES

We provide drone operation services, software and hardware from suppliers, consulting services, installation and implementation services, training and education and support services. This privacy statement applies to these services.

 

WHICH PERSONAL DATA IS COLLECTED

We need certain personal information to provide you with the best possible products and services and to inform you about our products and services. Some of this information is provided directly by you, for example when you create an account or request a quote. When you request an account or a quote, we process the following information:

  • Name and surname;
  • Salutation (Mr./Ms. etc.);
  • E-mail address;
  • Fixed and mobile telephone number;
  • Business address;
  • Company name;
  • Business Unit;
  • Function
  • Payment and billing information, such as bank account number, KvK number and VAT number;

 

RPAS OPERATIONS

The following shall be observed for flying at the top of contiguous buildings. The following points are also indicated in the flight plan or flight mission:

  • At least 7 (seven) weeks in advance, the municipality and the government concerned will be informed of the flight to be carried out. The flight plan, flight mission and risk analysis are also provided to both institutions. (the municipality will publish the planned flight.)
  • At least 6 (six) weeks in advance, residents are informed of the flight to be carried out. Residents will also have the opportunity to lodge any objection.
  • At least 4 (four) weeks in advance, an information meeting will take place. During this meeting, the residents concerned will be fully informed of the flight to be carried out. Among other things, the following is reported:

DroneQ Aerial Services may process personal data on the basis of complying with an agreement with customers. However, photos of persons may in some cases fall under the category of biometric data and in that case are special personal data. There are other rules for this. In that case, complying with an agreement is not sufficient reason to be able to process this data.

DroneQ Aerial Services can use agreements with both the owner of the building and the building user in which permission is given that images showing personal data may be processed. Consent is in all cases valid reason to be able to process personal data. The use of a controlled ground area prevents unauthorized people from entering the flight area. This also reduces the risk of people being photographed against their will (although unintentionally).

Each photo taken uses a blurring tool to make windows, faces, license plates and other personal data unrecognizable. However, the removal of personal data is also covered by the processing of personal data. This is why it still takes a valid reason to process this personal data. Of course, the residents have the right to get (limited) access to the images made.

 

THIRD PARTIES

We also exchange information with accountants and bookkeepers and third parties such as partners with whom we work together. Although our partners may change, these are especially vendors of software and hardware, distributors that represent these vendors.

 

COOKIE POLICY

We use cookies on our website solely to improve the user experience. We do not share the information collected by third parties. Cookies are text files that are placed on your device to collect and analyze standard Internet log information and visitor behavior information. You can always manage your cookie preferences yourself through your browser settings.

 

HOW ARE YOUR PERSONAL DATA USED?

We use your personal information solely for the purposes for which it was collected and, where appropriate, to comply with legal obligations. We use your personal information for the following purposes: execution of the agreements. We process your personal information solely to provide the products and services of your choice.

 

COMMUNICATION

We use your information to communicate with you in connection with our services via e-mail, text messages or other electronic media. You will receive invoices from us and we can communicate with you to confirm your account, support on the products and services we provide and invite you to participate in customer satisfaction surveys and events.

 

MARKETING

We would like to inform you via email, SMS or other electronic media about our products and services, or those of other companies (as far as you have granted permission). You have the right to unsubscribe at any time for this information provision. Depending on your preferences, you can unsubscribe, change your settings directly on-line, or contact DroneQ via info@droneq.nl to do this for you.

 

SECURITY, SECURITY AND LITIGATION

We use your information to ensure the safety, integrity and protection of our products, services and customers. We process your data for the detection and prevention of fraud, theft and other misuse of our services. If applicable, we may use your information in the context of dispute resolution, to enforce the agreement with you, to enforce our rights to third parties, or to defend ourselves against any claims or allegations made by third parties.

 

LEGAL OBLIGATIONS

We may process your information in order to comply with legal obligations, such as the administration of records or to comply with legitimate requests from competent authorities (for example, police and/or justice).

 

SUPPORT

If you submit support requests regarding any of our products or services, there is a chance that we will have to process personal data, such as your name, customer ID etc. To resolve the problem. We also process your personal information for some internal operational processes, for example when we transfer customer data to a new storage environment.

 

EXECUTION OF BUSINESS PROCESSES AND INTERNAL MANAGEMENT

In order to carry out our business, we use your personal data for general business processes. For example, We process your data for archival purposes, company insurance, management reports, audits and other administrative purposes.

 

PARTS OF YOUR DATA

We share your personal information with third parties such as suppliers and distributors and other partners, depending on the products and services you take from us. We share your information:

  • To the extent necessary to carry out our operations, to provide our services and our partner services.
  • This includes the ability to provide support and to communicate with you in relation to our services;
  • In cases where you have expressly given us permission to do so;
  • If we are lawfully requested to do so in the context of law enforcement, for example for investigations into illegal activities;
  • To maintain our agreement with you where appropriate. For example, if an invoice is not met, we may share your information with a collection agency;
  • To enforce our rights to third parties or to defend ourselves against any claims or allegations made by third parties;
  • To ensure the security, integrity and protection of our services.

To provide our services to you, we use, for example, storage media, administration, marketing and the prevention of fraud. The sharing of data within the company takes place exclusively for our business activities, our service to you and as described in this privacy statement.

 

WHERE IS YOUR PERSONAL DATA STORED?

For hosting and support your personal data are stored in the European Union. Your personal data is mainly processed by our staff at our head office in the Netherlands. To the extent that we transmit personal data to a country outside the European Union or an international organisation, we ensure that this is done exclusively to those countries and organisations that guarantee adequate protection of your data and rights in accordance with the General Data Protection Regulation (AVG), or if otherwise permitted under the AVG. If you would like to receive more information about the guarantees we have implemented, please contact our Service Desk.

 

RETENTION PERIOD OF YOUR PERSONAL DATA

We retain your personal information only as long as necessary for the purposes for which it is collected or used and/or as long as it is required by law. If you do not use your account for 6 months, it will be deleted. In that case, we no longer actively use your account information, for example, to inform you about our products and services. If you wish to cancel your account, please contact the DroneQ via info@droneq.nl. After termination, your personal data will be deleted immediately, but with the exception of the information we are legally obliged to keep. For example, we are legally obliged to retain data such as copies of invoices for seven years.

 

MANAGEMENT OF YOUR PERSONAL DATA

You can view and edit your personal information directly through your personal account. For example, you can always choose in your account settings whether or not you wish to receive newsletters from us. How this personal data can be managed by you depends on the products and services you use. If you are unable to view, correct or delete certain personal data, if you wish to receive a copy of your personal data or if you wish to submit a request for limitation of processing, please contact DroneQ at info@droneq.nl. We respond within 5 working days of receipt of such requests.

 

LEGAL BASE

We collect and process your personal data only when we have a legal basis for this. The following bases apply:

  • The processing is necessary for the execution of your agreement;
  • The processing is necessary for the representation of our legitimate business interests, for example i) to be able to carry out our business activities; ii) for certain forms of direct marketing and profiling; iii) to detect or prevent fraud or misuse of our services; Or IV) for the security of our network and systems;
  • The processing is necessary to comply with a legal obligation, such as the retention of administrative data or to share certain information after a police command for criminal investigations;
  • If you have expressly given us permission for a processing, for example for sharing data with partners for commercial purposes.

When the operation is based on permission, you have the right to withdraw your consent at any time. In that case, we will terminate the processing of your data. The revocation of the consent does not alter the lawfulness of the processing on the basis of consent before the withdrawal thereof.

 

QUESTIONS AND COMPLAINTS

If you have any questions about how we use your personal information, please contact DroneQ at info@droneq.nl. You can also contact our data protection officer via info@droneq.nl

You have the right at all times to lodge a complaint with the authority on personal data.

 

RESPONSIBLE AUTHORITY

DroneQ is located at Hoenderloo, Weikamperweg 120, 7351 TH, and registered with the Trade register under number 74599690, where decisions concerning the purposes and means of processing personal data occur, occur as Controller for the processing of such personal data.

DRONEQ ROBOTICS

Weikamperweg 120
7351 TH Hoenderloo
Netherlands
Tel. +31 88 64 65 000
info@droneq.nl

MARITIME DRONE COMMAND CENTER

DEN HELDER

Willemsoord 51
1781 AS  Den Helder  (NH)

 Netherlands

DRONEQ DRONE COMMAND CENTER

ENSCHEDE

p/a Technology Base
Vliegveldstraat 100 – B519
7524 PK Enschede

Netherlands

DRONEPORT EEMSHAVEN

EEMSHAVEN

Schildweg 16
9979 XR Eemshaven

Netherlands